When working on your business letters, you should pay attention to the tiniest details. Even a mere trifle, like a letter header, can be critical to your success. If you wonder why you should include headings in your letters and how to format them, you have come to the right place. Check this quick guide to get full, but simple answers to all of your questions.
Letter heading: simple definitions
So, what is a letter header and how to write it, after all? Letter headings are similar to headings you use in your academic papers to introduce different arguments. The same goes for headings in your letters, which summarize the most important information and help your readers quickly read and better understand your message. Furthermore, the heading at the beginning of a business letter has become an integral part of business etiquette. So, if you omit it, it can be interpreted as a lack of professionalism. These are the main components, which are usually included into the heading:
- your name;
- your contact address;
- phone number;
- fax number;
- name and position of the person you are writing to;
- name of the organization of the person you are writing to;
- address of the organization of the person you are writing to.
Note that you do not need to write the phone and fax number of your addressee.
Letter heading: best example
Let’s take a closer look at a sample heading in a specific example of a business letter:
560 White Plain Road
Tarrytown, NY 10591
June 2, 2012
Richard Leroix, Human Resource Manager
Southern Airlines, Inc.
78 Van Zant St.
Norwalk, CT 06855
Letter headings: valuable recommendations
As you see, there is nothing difficult in writing your letter head. However, here are some recommendations, which can make it even easier:
- to avoid any misunderstandings, make certain you do not make mistakes in your contact information;
- write your full name;
- include a professional e-mail, because people might pay attention to your nickname and get certain impressions about you based on it.
So, that was all you needed to know to write good headings for your business letters and make them look more professional.